|
 |
DEPARTMENT OF BIOLOGICAL
SCIENCES POLICIES AND
PROCEDURES
Department of Biological Sciences
Old Dominion University
Norfolk, Virginia 23529-0266
3 August 2003 Edition
Last updated: 4 February 2006
GOALS OF THE DEPARTMENT OF BIOLOGICAL SCIENCES:
A. To generate new knowledge in fields of biological investigation consistent with our existing strengths and regional natural resources.
B. To ensure, through the teaching of nonmajor students, a citizenry capable of formulating sound judgments on biological issues.
C. To train pre-professional students pursuing careers in the health professions and secondary education in the fundamental principles of biology relevant to their future disciplines.
D. To produce, through the recruitment and instruction of undergraduate majors, biology graduates scholastically competitive at the national level.
E. To recruit well-prepared candidates for graduate study and provide them with intensive instruction and training.
F. To apply the most current techniques and technologies to the pursuit of all research and teaching activities.
DEPARTMENT STRUCTURE:
ADMINISTRATIVE RESPONSIBILITIES:
Department Chair:
The chair is an administrative officer of the university, and the chief executive office of the department. She/he has primary responsibility for the development of quality programs in instruction, research, and professional service within the department.
Within the context of university and College of Sciences' policy and governance structure, the chair's responsibilities and oversight include, but are not limited to, the following.
Administration of university and college policies at the departmental level.
Development of departmental short-and long-range plans and the evaluation thereof.
Curriculum development
Maintenance of an effective advising system within the department.
Preparation and administration of the departmental budget.
Administration of the departmental office and facilities
Supervision and evaluation of the departmental staff;
Development of faculty in teaching, research, and professional service;
Evaluation of faculty performance in teaching, research, and professional service.
Evaluation for tenure, promotion, and salary increases.
Effecting the affirmative action/equal opportunity program within the department.
Recruitment and reappointment of faculty.
Liaise with other academic and administrative units of the college and university, and with appropriate external agencies.
Work with alumni and other university supporters to promote department interests.
Identify available departmental, college and university awards for faculty and students.
Associate Chair:
The AssociateChair is responsible for administering all policies and procedures of the undergraduate programs, maintenance of an effective advising system for the undergraduate program, designated as the Chief Departmental Advisor (CDA), handles course scheduling, certifies undergraduate students for graduation, serves as a permanent member of the Curriculum Committee, and serves as an ex officio member of the Executive Committee.In the absence of the Department Chair the Associate Chair may be designated Chair.
Assistant Chair:
The Assistant Chair serves as a permanent member of the Budget and Operations Committee, and serves as an ex officio member of the Executive Committee.In the absence of the Department Chair the Assistant Chair may be designated Chair.
STANDING COMMITTEES:
The following are standing committees in the Department:
Budget and Operations Committee
Curriculum Committee
Executive Committee
Seminar Committee
Tenure, Promotion, and Continuance Committee
General Considerations for committee structure:
The Executive Committee will make appointments to all standing committees for the next academic year by 1 May of the previous academic year.In making these appointments the Executive Committee will consider both the continuity in committee membership and a reasonable turnover of members on each committee.A temporary committee Chair will be assigned to call the first meeting of each standing committee, but the permanent Chair will be elected by the members of each standing committee.
The Executive Committee will solicit nominations and volunteers from the faculty.If there are not enough nominations or volunteers, the committee will appoint faculty members to appropriate committees.
The department Chair will evaluate the performance of the chair of each standing committee emphasizing (1) accomplishing the tasks described in the areas of responsibility of the committee and (2) appropriate maintenance of written records in the department office.At the end of the academic year the Chair of each standing committee will provide the Chair of the department with a written evaluation of the performance of each committee member.
One position for either a graduate student or undergraduate student in the Department of Biological Sciences will be available on departmental committees with the exception of the Tenure, Promotion and Continuance Committee and the Portfolio Review Committee.The Executive Committee shall inform students of these positions and request representatives from appropriate student organizations. Student representatives will not have voting privileges and may be excused from any committee meeting at the discretion of the committee chair.
The time and location of all committee meetings will be posted inviting all Faculty to attend with the exception of Promotion, Tenure and Continuance Committee meetings.
The areas of responsibility and membership of each committee are:
Budget and Operations Committee
1. Areas of Responsibility.
The Departmental Budget and Operations Committee makes recommendations to the department Chair for travel and equipment funds from the Departmental Budget.The Budget and Operations Committee also makes recommendations to the department Chair regarding allocation of space for faculty and students including keeping a current inventory of space usage, handling requests for space, and annual evaluation of space usage.Determination of areas of responsibility for BSSF.Monitor and coordinate computer acquisitions in the department.Consider safety issues.Oversight of departmental vehicles and boats.Building upkeep.
A. Travel: Travel allocations to faculty are used for convention travel.Shortly after the annual travel budget is known (usually around July 1) the Budget and Operations Committee Chair solicits requests for convention travel from the faculty and staff to be submitted not later than May 1st.Recommendations are made based upon the committee's judgement of the merit of each request. A listing of the Committee recommendation regarding travel allocation is submitted to the department Chair who then informs faculty of their travel allocations. The travel funds allocated in a given fiscal year are to be used in that fiscal year.The department Chair will allocate funds for class field trips.
B. Equipment: When equipment funds are available, equipment (generally defined as permanent equipment valued at more than $500) requests are solicited from faculty by the chair of the Budget and Operations Committee early in the spring semester until March 15th. Each request is identified as belonging to one of four categories by the requestor (these may be re- categorized at the discretion of the Committee chair). The categories are: Biomedical, Ecological, Support Facilities (office, BSSF, Animal Facility and EM Lab), and Teaching. A representative from the Budget and Operations Committee is appointed by the Committee chair as a sub-group coordinator for each category. Interested faculty meet with sub-groups to prioritize requested items in each category. The Budget and Operations Committee will receive prioritized equipment requests from the four interest group (Biomedical Sciences, Ecological Sciences, Support Facilities, and Teaching).The committee will vote on a final listing and will meet as a group to evaluate the final ranking of all equipment items.The final ranking and the individual rankings of the interest groups will be forwarded to the department Chair for approval.(Prioritized equipment lists produced in a given fiscal year are used to spend equipment funds in the current fiscal year.)
2. Membership
Four faculty including the Administrative Assistant Chair.Membership should represent the undergraduate programs, the support facilities, the ecology program, and the biomedical sciences program. Chair elected by members but not to be the Administrative Assistant Chair.The Senior Fiscal Technician is also a member.
Curriculum Committee
1. Areas of Responsibility
A. Review of curriculum and degree requirements
B. Evaluation of new coursesThe procedure for approval of new courses (including changes to existing courses such as course number) is as follows:Faculty interested in offering a new course or in making a change to an existing course must complete a "Request for Curriculum Change" form and a course proposal following the guidelines given below and forward these materials to the Chair of the committee Following deliberation, the committee recommends approval or rejection of the request to the Department Chair.The Department Chair may then seek the advice and consent of the entire faculty, or send the course proposal through the appropriate university committees.
C. Recommendations to the department Chair for certification of graduate instruction.
2. Membership: the Chief Departmental Advisor, the Pre-Health Advisor or another advisor, the Master'sGraduate Program Director, and one other faculty.The associate chair and the Doctoral Program Directors will serve as ex officio members.
3. Degree Programs: Normally routine matters affecting the operation of individual degree programs will be conducted by the Graduate Program Directors of the respective graduate programs and by the Associate Chair for the undergraduate program.
Executive Committee
1. Purpose: The Executive Committee serves in an advisory capacity to the department Chair and manages the committee structure of the department.Executive Committee
2. Areas of Responsibility
A. Meet as necessary throughout the year with the department Chair to provide advice and faculty oversight on:
1.General departmental policies and procedures
2.Developing issues facing the department
3. Planning
4.Assessment
B. Oversee the operation of departmental committees, including:
1.Seek nominations from faculty for open positions on standing committees, and assign individuals to committees on the basis of those nominations (Committee assignments for the following academic year will be made in April.)
2.Appoint a temporary chair to call the first meeting of each standing committee
3.Solicit student representatives to departmental committees
4.Regularly review the departmental committee structure and recommend changes to the faculty.
5. Recommendations to the Department Chair regarding the appointment, promotion, or non-reappointment of non-tenure track faculty. In all department appointments, regardless of rank, it is desirable to have broad faculty input. At a minimum, this input should ideally include suggestions for people to fill these positions and interviews to which faculty, staff, and students are invited
C. Receive issues from faculty for consideration by committees or the general faculty
D. Assign issues to standing committees of the department
E. Establish ad hoc committees as required and select members to such committees
F. Recommend departmental representatives to College and University committees, as appropriate
3. Membership
A. Representatives of each of the following standing committees:Curriculum Committee and Budget and Operations Committee.
1.It is recommended that chairs of the above committees serve as representatives to the Executive Committee. However, where that is not possible or desirable, a committee may elect another member to serve as its representative, by majority vote of that committee.
2.Membership on the Executive Committee usually will rotate as a consequence of the changing membership of the above committees. In any case, a faculty member may not serve on the Executive Committee for more than two consecutive years.
B. Two at-large members elected by majority vote of the faculty and serving a one year term.
1.All departmental committees will meet during the first week of the academic year to elect their chairs and representatives to the Executive Committee. Immediately thereafter, the new representatives to the Executive Committee will prepare and distribute a writtenballot containing the names of all faculty eligible for the at-large positions.Those serving as regular voting representatives of the above two committees, the department Chair and Associate and Assistant chairs, and any faculty member who has served on the Executive Committee for the two preceding years are ineligible for the at-large positions. The at-large members must be elected by majority vote of the faculty voting, with run-off ballots distributed as necessary. Selection of the at-large members will be completed and the Executive Committee will be in place by the second week of the academic year.
C. The department Chair, Associate, and Assistant Chair serve as ex officio members.
D. The Executive Committee will elect a chair from among its voting members.
Seminar Committee
1. Areas of Responsibility: The purpose of the Seminar Committee is to organize, promote, and host a series of scholarly seminars for faculty and students in biological sciences. Normally these seminars will be held at a standard time and place each week throughout the semester, subject to the schedules of the speakers and the availability of rooms.
These seminars will include a wide range of topics, including the major categories of biomedical and ecological sciences. An effort is made to represent the diverse topics in biology.
2. Membership:
A.Membership is usually for two years, with four members being the usual number committee size. In addition, one graduate student member is invited to participate in this committee.
B.The chair of the Seminar Committee is elected at the first meeting of the academic year, and normally the chair will be an experienced committee member.
C.The duties of the chair include making the invitations to potential seminar speakers (using names submitted by all members of the department) and establishing a seminar schedule.
3. Important Procedures
A.Mailing a confirmation information packet (with parking pass) to each seminar speaker.
B.Memorandum to the Office Manager initiating the payment of honorarium or mileage expenses.
C.Obtaining parking passes.
D.Reservation of rooms for seminar presentation.
E.Providing department secretaries with monthly announcements of our schedule of seminar speakers and confirming that secretaries have sent these announcements to persons, departments and agencies on our mailing list. Produce weekly announcements of seminars to be distributed to faculty, staff and students in the department.
F.Arrange for audio-visual service, the weekly set-up of easel announcements, and the refreshments for the pre-seminar social.
Tenure, Promotion and Continuance CommitteeTenure, Promotion and Continuance Committee
1. Areas of Responsibility
A. The Tenure, Promotion and Continuance Committee evaluates faculty as indicated in the Old Dominion University Faculty Handbook (latest edition) following the schedule provided annually by the Office of Academic Affairs.
B. The review process will include the Committee's recommendations for:
1.Annual recommendations for re-appointment, or non-re-appointment, of first year faculty and non-tenured faculty.
2.Recommendations regarding non-tenured faculty seeking tenure and promotion.
3.Tenured faculty seeking promotion in rank. Evaluations regarding the promotion to the rank of Professor, or Eminent Professor will be made by the faculty of the Tenure, Promotion and Continuance Committee who hold the rank of Professor (or above) in the department.
4.Portfolio review of teaching by ad hoc committees appointed by the Chair of the Tenure, Promotion and Continuance Committee.
C. All balloting must be by secret written ballot. To be eligible to vote, Committee members must have read the appropriate faculty credentials.
D. All discussions and actions taken by the committee are confidential.
E. Additional topics associated with faculty evaluation may be forwarded to this committee for discussion and/or recommendation by the department Chair, Executive Committee or faculty.
F. Appointment of adjunct faculty.Adjunct appointments are made by recommendation of the Chair with the approval of the PT&C committee or by a sub-set of that committee by the committee chair.Nominations are required to include a curriculum vitae and completed adjunct form. (Approved by the Executive Committee January 2006).
2. Membership and chair.
A. All tenured faculty members in the Department of Biological Sciences.
B. The chair of the Tenure, Promotion and Continuance Committee is elected at the first meeting of the academic year.
C. The department Chair is not a member of this Committee, or has any vote in committee actions, and cannot attend meetings of this Committee, unless specific input is requested by the Committee.
FACULTY RESPONSIBILITY ISSUES
1. COURSE SYLLABUS
Updated syllabi for all courses must be on file in the office of the Department Chair. During the first week of classes, the instructor will provide the students with a syllabus. The syllabus should include the material to be covered during the semester, requirements for student participation, assignments, required texts, grading system, attendance policy, information on how any conflicts between the student and instructor will be handled, and for laboratory courses, safety procedures and policies. If a course is offered at both the 400 and 500 levels (that is, both undergraduate and graduate levels), the additional requirements for the graduate level must be clearly stipulated. Copies of final exams also must be filed.
2. CLASSROOM ATTENDANCE
Faculty who must be absent from class must notify the department Chair before such an absence.
FACULTY EVALUATION POLICY
Background
The Department of Biological Sciences is composed of two distinct faculty groups. These groups have developed over the department's history and consist of a research oriented faculty and a teaching oriented faculty.Special distinction for these two categories was established in 1974 when all faculty were placed in one of these classifications. Since that time, when hired, each faculty member is informed as to their classification as teaching or research faculty.This division of individual academic responsibility is considered necessary for the various roles accepted by the department in its undergraduate and graduate programs.
Graduate Certification
Graduate Certification. Certification for graduate instruction is at two levels.A faculty member certified at Level 1 may participate in all phases of graduate education.A faculty member certified at Level 2 may teach graduate courses, serve as a member of graduate committees and participate in other aspects of graduate instruction with the exception of serving as Chair of Master’s Thesis or Doctoral committees.
If certified, the period will be for three (3) years or, in certain cases, for one (1) year. Faculty scheduled for re-certification will be evaluated during the spring semester of their final year of certification.Other faculty not currently certified may be certified at any time.
Certification of graduate faculty is primarily the responsibility of the department Chair, in consultation with the Curriculum Committee.The Chair will notify faculty who are to be evaluated for certification and will indicate what information the faculty should forward to the Chair for review.After review of these materials, the Chair will determine whether a faculty member should be certified for graduate instruction and, if certified, at what certification level.The Chair’s decision should be made in consultation with the Curriculum Committee.
Candidates for Level 1 certification will have met the following minimum criteria. During the previous five years, candidates will have published at least four papers in refereed journals or other qualified refereed publications. A book published through a scholarly press or a book-length monograph may normally substitute for 2 papers. Refereed book chapters may substitute for no more than one refereed journal publication. During the previous five years, the candidate will have made at least four formal presentations at national or international scientific conferences. Regional conference presentations may substitute for national or international presentations.In evaluating such substitutions, the Department Chair will take into account the scholarly stature of the regional conference and the extent of the region served by the conference. Similarly, refereed publications exceeding the requirements described above may, under some circumstances, substitute for conference presentations.Candidates not certified for Level 1 may be considered for certification for Level 2 if they have demonstrated professional activity in the form of publications or presentations during the previous five years.
Criteria for recertification of faculty:
1. Possession of a Terminal Degree (Ph.D.).
2. Demonstration of quality graduate instruction.
3. Demonstration of research productivity during the previous three years including such activities as: a) refereed publications, b) presentations at professional meetings, c) submission of grant proposals and d) other related professional activities.
Faculty satisfying the three criteria listed above will be certified at Level 1.Those faculty satisfying criteria 1 and 2 and who demonstrate some scholarly or professional accomplishments may be certified at Level 2.
Initial certification of faculty:
1. Possession of a terminal degree (Ph.D).
2. An expressed interest in graduate teaching.
3. Demonstration of, or a potential for, research productivity.
EVALUATION CRITERIA FOR FACULTY
Criteria
1. Faculty should clearly understand the criteria used in their evaluation. These are outlined below. Levels of expectation and performance are given in the guidelines established by the College of Sciences.
A. The faculty handbook states that a standard teaching load is 12 hours per semester. Other assignments may be made to fulfill or be added to the 12 hour commitment. The handbook also indicates it is University policy that laboratory contact hours are considered equivalent to 0.75 hours each when evaluating faculty loads.
B. Teaching faculty should be specifically concerned with fulfilling their teaching commitments. To meet this obligation the Chair often has to consider average loads over the academic year, rather than requiring 12 hours each semester. It is also understood that the nature of some courses often do not allow for an even 12 hours per semester, and that enrollments and other classroom responsibilities are considered.
2. Because the teaching faculty do not have the same responsibilities as the research faculty, their evaluations are based on teaching and professional service. Criteria to evaluate teaching for both teaching and research faculty will include the following:
A. Teaching performance.
Determined by student evaluations and departmental peer evaluations. Peer evaluations are by portfolio review. Guidelines for the portfolio review process are:
a. Syllabus for each course (to minimally include):
1.Course objectives
2.Student evaluation process and policies
3.Grading standards and policies
4.Classroom standards and policies on attendance, dishonesty, etc.
5.Assistance procedures from instructor and other sources.
6. Safety concerns.
7. Distinction between requirements for 400 and 500 levels.
8. Outline of procedure for conflict resolution.
b. Representative materials provided to students for each course.
1.Evaluation instruments; tests, quizzes, etc.
2.Ancillary instructional materials.
c. Summary Information for each course.
1.Sections taught
2.Final enrollment
3.Grade distribution
d. Introspective evaluation by faculty member for each course.
1.Relationship of course objectives to understanding of basic biological principles.
2.Relationship of teaching methods and course objectives.
3.Summary of efforts to improve teaching effectiveness.
Guidelines for the Portfolio Review Committee.
Each evaluation should consider teaching load and contain comments on the quality of the following elements of the portfolio:
a. Syllabus: Are all elements of the syllabus present and clearly stated?
b. Goals: Are course goals and objectives consistent with stated biological
principles?
c. Methods and materials: Are teaching methods consistent with course goals?
d. Improvement efforts: Are improvement efforts appropriate?
e. Suggestions for improvement.
The Promotion, Tenure and Continuance Committee will select a single chair for all Portfolio Review Committees in a given year.No change is suggested in the selection process for the remaining members since their makeup should reflect the general area covered by the Portfolio.
Other methods now in use may include class visitations by the Chair, and student feedback directly to the Chair.
B. Course innovation. Includes the development of new courses (when needed), the improvement of existing courses, participation in evening off-campus programs, participation in instructional (or subject) improvement programs, etc.
C. Educational grant development. Faculty are encouraged to seek funding support for various courses and programs, equipment grants, or promote special instructional programs for secondary school teachers, high school students, participation in professional improvement workshops, etc. among others. Such activities are considered part of the academic role of the faculty member in the Department and College.
D. Classroom efficiency. Responsibilities assumed by faculty in ordering supplies, maintaining and proper use of laboratory equipment assigned to faculty member, among others.
E. Related factors to teaching are also considered. These include class size, number of class or laboratory preparations, supervision of teaching assistants, counseling, etc.
3. Professional Service: All faculty members are expected to participate in professional service activities.
Service activities include membership in departmental, college, and university committees; advising students; service assignments within the department (program directors, assistant chair); sponsorship of student activities. Community service relevant to the faculty member's professional area are important, including consulting activities (both paid and unpaid); speaking engagements; non-campus courses, workshops, projects and colloquia; and non-instructional outreach programs. Important service to scholarly or professional societies including holding office, membership on committees, hosting meetings, and serving as editors of journals.
Included in this category would be publications by both teaching and research faculty in their professional journals, cooperation or joint interaction with other faculty in research or other academic activities. However, it should be noted that for the teaching faculty, that scientific research activities are not required in their faculty role and that research would not be accepted as a substitute for poor teaching. However, any research support or actual research activities that the teaching faculty develop in addition to their teaching and service role would be considered an additional contribution in their professional evaluation.
4. Research and degree of emphasis for each evaluation category.
In addition to the areas of teaching and professional service mentioned above, the research faculty have a major commitment to maintain an active research program. For the teaching faculty it would be approximately 80% teaching, 20% professional activities. For the research faculty 40% research, 40% teaching, 20% professional activities. However, these should be considered on a sliding scale for the research faculty member. A significant increase in the research commitment would reduce the emphasis in the other two areas. In the teaching faculty, emphasis would always be placed on a strong commitment and satisfactory performance in the teaching area. In the past, research faculty engaged in research have been granted 3 hours of release time. This is not an automatic condition. It should be noted that faculty who do not give evidence and results for this research effort will not be given this release time. Instead of this release time, appropriate classroom or other assignments would be given. In addition, anyone desiring more than the 3 hours release time would be expected to have these hours paid for from grants or contracts as paid release time. The Chair will work with the faculty to set up a two semester program of class and research loads, in case more research time is required over different periods of the year. Within the research area, criteria used for evaluation will include the following:
A.Publications.
Numbers of papers, types of papers, length, abstracts, in what journal the paper was published, multiple or single authored, senior author, etc. are some of the factors to consider. The Chair also realizes some areas are more publishable than others. Technical reports are not considered legitimate publications.
B.Grants and contracts.
Important considerations are level of funding awarded, efforts expended to acquire funding, effectiveness of administering awards.
5. Other.Other factors that may enter into evaluations may come under this category. These include the following:
A.The advising of large numbers of graduate students for thesis research.
B.Taking on specific departmental assignments of responsibility (e.g., departmental advisor, directing major programs or committees).
C.Willingness to assist in departmental programs and related academic assignments.
D.Participation in workshops or programs to enrich your academic background.
E.Others.
EVALUATION SCHEDULES
- Faculty will be evaluated in accordance to the general guidelines presented in the Old Dominion University Faculty Handbook and the policy established within the College of Sciences.
- Departmental faculty will be evaluated as either research faculty, where the basis for evaluation will emphasize research, teaching and professional service, and teaching faculty, where basis the for evaluation will emphasize teaching and professional service. The designation of a research or teaching faculty will be made when hired.
- Non-tenured faculty will be evaluated annually by the Chair and the departmental Promotion, Tenure and Continuance Committee.Each annual evaluation will include a portfolio review of teaching for all structured courses taught in the previous two semesters.
- Tenured faculty will be evaluated annually by the Chair and an in-depth review will occur at least every five years.The in-depth review of all courses taught in the previous two years.
- Student evaluation questionnaires will be used annually for all faculty.Student evaluations are required of all structured courses.A separate evaluation is required for the lecture and lab component of structured courses.Faculty teaching, unstructured seminar courses are encouraged to have the students complete the narrative comments portion of the student evaluations.Portfolio review of teaching is also required.For untenured faculty annual reviews of portfolios will be conducted for all courses taught the previous two regular semesters.For tenured faculty, portfolio review will be conducted at least once every five years as part of the faculty member's in-depth review.The review will include all courses taught during the previous two years.
- Vitae should be updated annually by all faculty.
Appeal of Evaluations and Recommendations for Raises
After reviewing the written recommendation of the department Chair, a faculty member can appeal the recommendation. Since the College of Sciences guidelines will be used, the level would be Very Good, Good, Fair and one of the other lesser used categories.If, for example, a faculty member is given a Good but feels the level should be Very Good, a meeting with the department Chair should be arranged. The next level of appeal is to the dean.Should an appeal should have written documentation with a copy to the department Chair.
STANDARDIZED FACULTY CURRICULUM VITAE
Having a uniform format for faculty curriculum vitae (CV) makes recover of data much easier. Each faculty member’s curriculum vitae, in this format, is kept in the main office. An updated CV is required each year and forms the basis of annual and other evaluations. All copies are electronic except for the file copy delivered to the dean’s office.Each faculty member should ensure that an archival copy is retained in their own files.
GUIDELINES FOR COMPLETING "Standardized Curriculum Vitae"
Suggestions for completion of items of information:
A. Your complete name. NOTE: Do not list your social security number, date of birth, or race.
B. Identify yourself with a specific scientific discipline (e.g., Microbiology, Anatomy, etc.)
C. Education: give the school, location, degree earned, and dates attended.
D. Professional employment: give the position, employer, location and dates of each position held, beginning with current position. In the case of advance in rank at the same institution, list the ranks held and dates for each (e.g., Professor, ODU, Norfolk, VA, 1979 to present; Associate Professor, ODU, Norfolk, Va, 1970 to 1979; etc.). If you hold a joint appointment, please list this separately as a different position. Administrative offices should also be listed separately (e.g., Chair, Dept. of Biol. Sciences, ODU, Norfolk, VA, 1969-present). Visiting professorships for periods of at least one semester may also be listed. List all professional employment, including employment while in school.
E. Teaching experience
1. List the courses you have taught by title and course number; indicate courses taught during the past 3 years by entering the year in parentheses.
2. Please list seminars separately under "Other".
3. Please summarize your graduate student advising by giving
a)the number of graduate students you advise as major professor
b)the number of graduate students you advise as a member of their committee
c)the categories of each student, as follows: M.S. and Ph.D.
d)Give an abbreviated title for each thesis or dissertation completed under your supervision.
F. Publications
1. Cite books of which you are the author, or one of the authors. If you are the editor, please cite this clearly. Monographs are considered as major works frequently, though not necessarily, published as a separate issue or volume of a journal, bulletin, or other serial, e.g., VPI&SU Insects of Virginia monographs.
2. Published articles. This term is reserved for relatively short works included among other works in a single issue or volume of a serial publication or symposium proceedings. Chapters in books may be cited here also. Publication is defined as printed material, made in multiple copies, and copyrighted by the publishers. Normally, the publication is available for sale. Only articles published in scientific and or technical journals should be cited. Spell out the name of the journal.
Articles accepted for publication should be cited as IN PRESS; if known, the volume and issue of expected publication may be listed.
3. Manuscripts
Articles submitted for publication must be listed separately. Please indicate the journal to which the MS was submitted, and its current status (if known).
Articles in an advanced state of preparation (e.g., text, figures and tables done, but undergoing revision) may also be listed. The MS shown truly exists, and the authors should plan to submit the MS for publication in the near future.
4. Abstracts and book reviews: self explanatory.
5. Technical Reports: As required by the sponsor. Cite in the same manner as an article.
G. Papers presented at meetings.
Differentiate between invitational papers (e.g., keynote address, symposium, etc.) and submitted papers. Cite each presentation according to the format for published articles.
H. Grants and Contracts
1. List those grants you have received for which you are the Principal Investigator. Identify the sponsor, total (not direct costs) dollar value provided by the sponsor, and the period of support.
2 & 3. Provide similar information for projects on which you serve as Co-Principal Investigator or consultant.
I. Institutional grants
Provide information on such grants according to the format for "H" above.
J. Grants/Contract Proposals submitted
Provide information on grants/contracts you have submitted for funding to external agencies, according to the format for "H" above. Again, identify your role in the project (P.I., Co-P.I., etc.).
K. Unfunded research projects
This item is included to allow description of any substantial on-going research activity in which you are engaged, other than funded projects described earlier. Describe such unfunded projects in the same manner as "H" above, i.e., with a title, faculty participants, and duration. Indicate whether the project is expected to lead to an application for external funding.
L. Professional service (University)
1. Please list the committees on which you serve. If you are the chairperson of a committee, please indicate this fact.
2. Advising. Please summarize this effort by estimating the annual total of students advised and their academic rank (upper classmen, M.S. graduate students, etc.).
3. If you supervise a departmental service, e.g., BSSF, Animal Facility, E.M. Center, Greenhouse, etc., please indicate.
4. If you serve as faculty advisor to a club or other group, please indicate.
M. Professional service (off campus)
1. Invited talks include lectures given at other schools or institutions. Please indicate if this was accompanied by an honorarium and travel expenses.
2. Volunteered talks. Participation in the ODU Speakers Bureau or other voluntary service may be listed here.
3 - 6. Self explanatory.
7. Convener. If you have been asked to organize a symposium at a state, regional, national or international meeting, please indicate here.
N. Consulting
Professional consulting, whether compensated or not, may be listed here. Identify the sponsor and the nature of service rendered. (Limit to previous 3 years.).
O. Career development activities
This section of the CV is provided to allow description of any efforts you have made, other than your on-the-job work experience, towards your professional development. Examples include 1) advanced courses or workshops you may have attended (indicate sponsor, location, and duration; please specify whether a certificate or course credit was given), 2) research assignment (indicate institution, location, period of study, and the nature of the new skills or training required).
P. Honors and awards
Please list these achievements. Examples of honors might include election to an honorary society (e.g., Phi Beta Kappa, Phi Kappa Phi), of an award, recognition as the outstanding teacher of the year (with monetary grant), award of a medal in recognition of scholarly achievement or service, etc.
Q. Memberships in professional organizations self-explanatory.
R. Narrative summary . . . etc.
This should be limited to one paragraph, 200 words or less. It should present a reasonably concise description of the nature of your expertise, your teaching and research interests, and your long range career goals. These descriptions are needed for long range planning, for brochures, personnel resource assessments, etc.
MAIN OFFICE
Functions
1.Respond and/or refer walk-ins and telephone calls.
2.Distribution of all departmental mail for faculty, facilities and graduate students.
3.Complete work requested by faculty via Work Order Form (copying, stapling, collating, mailing) that has a direct relationship to classroom instruction (examinations, outlines, quizzes, etc.).
4.Issue contracts to graduate research and teaching assistants funded by departmental funds.
5.Preparation of payroll forms for part-time faculty, research assistants, teaching assistants, student workers, and work study students.
6.Manage the tuition waiver process for graduate students.
7.Department orders for supplies and equipment.
8.Coordinate and submit textbook orders.
Maintain supply budget records for all departmental faculty and facilities.
9.Email and mail recruitment materials in response to requests for undergraduate and graduate program information.
10.Maintain student files and databases.
11.Bill faculty and facilities for gas purchase & rental, BSSF supplies, office supplies, phone/fax use, photocopying, and shipping.
Other Information
The department fax machine is located in main office.It is for the use of all faculty and staff.
The office equipment in the main office (typewriters, computers and printers) is for the use of the office staff only.
General office supplies are available in the workroom.Let an office assistant know what you are taking. Although all items are not billed back to the faculty, it is necessary to monitor the use of supplies.
The photocopying machine located in the workroom, is available for faculty and staff use.T.A.s are also trained in the proper use of machine.Please leave the room and machines as you found them (i.e., dispose of trash, reset levers on machines to original position).
The university ID card is used to make copies.
No more than 10 copies per page of any one item when using photocopy machine. For longer runs, use the OCCS printer.Large print jobs on the office printed are subject to cancellation.
SUPPORT FACILITY (BSSF)
The Biological Sciences Support Facility (BSSF) presently provides full preparative support for several departmental courses each academic year, partial preparative support to several other courses and individual instructors each year.
Policy and Services:
The function of the BSSF is to support faculty members in their various lab, field, and facility needs. Functions are listed in priority.
- Preparation of microbiological media, reagents, stains, and assisting in field oriented classes.
- Maintenance, subculture and/or preservation of microbial stock cultures utilized by the BSSF.
- Maintenance and scheduling of field vehicles.
- Procurement of supplies necessary to operate the BSSF.
- Accepting deliveries, rectifying any problems with those parcels, and notifying faculty of such arrivals.
- Maintenance of glassware utilized by the BSSF.
- Maintenance of equipment and laboratories utilized by the BSSF.
- Support of purchasing procedures adapted by department.
- Rectifying departmental purchases with Accounts Payable.
The BSSF cannot
- Replace activities graduate teaching assistants or graduate research assistants.
- “set up” a laboratory.
- Run "dry labs".
- Do research for faculty members.
- Run errands
- Function as a stockroom (in Room 207 MGB).
Requisitions for BSSF Services.
BSSF requisition forms are available in both the Departmental Office (MGB 110), the BSSF "prep" area (MGB 207), and online, by request. A requisition must be submitted for work to be done by the facility, a minimum of ten (10) working days prior to date materials are needed. Completed requisitions should be deposited in the BSSF receptacles either in MGB 207 or 110, or sent to the B.S.S.F. supervisor. The requisition will be assigned to a BSSF staff member by the Supervisor, after a work priority isdetermined as follows:
Priority 1: Preparation of Media and Culture of Micro-organisms, Chemical Solutions,Reagents, Stains, etc. for Use in Scheduled Laboratory Instruction or field oriented assignments. Priority 1 items require skilled workers knowledgeable in microbiological techniques, procedures, safety, and/or use of the specialized equipment within the facility.
Priority 2: Preparation of chemical solutions, reagents, stains, etc. for use inscheduled laboratory instruction or repair of field oriented equipment. Priority 2 items are so classified because they do not require the unique services of the BSSF or its staff.
Priority 3: Miscellaneous preparations for use by faculty members in other than classroom instruction. Priority 3 items include dishwashing, general equipmentand laboratory maintenance of BSSF supplies, etc.
Priority 4: Biological preparations for use by faculty members other than classroominstruction.
Although the BSSF will accept all requests for supportive assistance from faculty members, including preparation of biologicals for research activities, it will be possible to fill such requests only as time and workload permits. In any case, the role of the BSSF in Priority 4 preparations shall be limited to those biologicals and similar items which require capabilities of the facility.
While it shall be the policy of the BSSF to fill all requisitions (Priority 1-4) submitted by faculty members if possible, the prioritization of those requisitions will serve as a guide to both staff and faculty, hopefully assuring greater efficiency.
Once a work priority and assignment has been made, the laboratory specialist will begin work. Upon completion of a work order, the requesting faculty member will be notified. It is imperative that completed orders be picked up as soon as possible after notification since the BSSF has no storage capabilities.
Although the facility will do its best to complete all requests on time, it requires 10 working days notice to guarantee on-time completion.
Security: As the BSSF is responsible for the constant availability of supplies, biologicals, and equipment in good working order, entrance to the facility is restricted to facility members and other authorized personnel. Room 207 MGB is restricted to those persons checked out on the equipment by a BSSF staff member. The BSSF will be operational full time during the working day but will be secured after hours at all times. Undergraduate students are not encouraged to go to the BSSF or to ask staff members of the BSSF for supplies or assistance.
Charges: charges are made to the faculty's department or research account(s). There is no charge for facility time unless it is requested for special research projects. Bills are filed with the Senior Fiscal Technician (Office Manager).
Faculty Complaints and Suggestions:
Problems with BSSF operations should be discussed with the facility's coordinator. The facility's Faculty Supervisor should be consulted if a satisfactory solution is not achieved. The facility welcomes any constructive input that might enhance its operations, and will do anything it can to minimize the burdens of the faculty. If faculty are not satisfied with the outcome of discussions with the Faculty Supervisor, they may bring their concern to the departmental Chair.
POLICIES AND PROCEDURES FOR THE USE OF DEPARTMENTAL BOATS (under revision)
1. Authorized Boat Operators. Operation of boats assigned to the Department of Biological Sciences is restricted to members of the Department and specifically, those faculty members, staff, or students (under the auspices of a faculty member) who have been certified according to the procedures given below.
2. Certification for Boat Use. Certification for boat operation will be conducted by the Boat Operations Committee or their designated representative.A list of certified boat operators is maintained in the Biological Sciences Support Facility (BSSF Supervisor’s Office). Certification will be valid only for the operation of boats of the same length or smaller than that on which the operator has been road and water tested.Certification for the operation of larger vessels by those previously certified for smaller ones will require retesting of only the hands-on portion of the test.
The certification procedure will include the viewing of a 90 minute video on safe boat operations and the study of accompanying written materials followed by testing, both written and hands-on operations (road and water testing), covering the following areas:
a.Rules of the road
b.Boat safety and safety equipment r requirements and use
c.Basic seamanship
d.Basic boat, motor, and trailer maintenance and emergency trouble shooting
e.Trailer hook-up and trailoring
f.Handling, docking, landing, and anchoring a boat
g.Navigational skills and aids
The certification study materials (videotape, study guide, manuals, etc.), certification materials (written and hands-on exams), and records will be housed and maintained by the BSSF.The check-out of study materials and the administration and grading of the written exam will also be handled by the BSSF; the hands-on test will be administered by a member of the Boat Operations committee, or their designed representative, who is currently certified.
3. Certification Procedure
a.Check out the videotape and written study materials from the BSSF Supervisor for use in independent study; return these materials to the BSSF when finished.
b.Make an appointment with the BSSF Supervisor to take the written exam.
c.Take the written exam (administered by the BSSF Supervisor)
d.Schedule the hands-on exam with a certified university designee (see the list atBSSF Supervisor’s Office)
e.Take the hands-on exam; file the results with the BSSF Supervisor.
4. Boat Use Each of the Department’s boats has been assigned to a specific faculty member for oversight and general maintenance.A list of the boats and faculty assignments is available in the BSSF.The faculty member assigned to oversee each boat, or their designee, should establish a boat gear locker that contains all the required safety equipment. Contact the appropriate faculty member for the procedures required for checking out a specific boat and to obtain the necessary gear and documents for safe and legal operation of the boat.
|
|
