Travel Forms

Commonwealth Forms

• Consolidated Travel Form (Excel) - NEW FORM -  The consolidated form replaces the following old forms - Estimated Cost of Proposed Travel, the Excess Lodging Form, the Out-of-Country Travel Approval, Travel Expense Reimbursement Voucher, and the Travel Expense Reimbursement Continuation Form.  It also contains the current meal per diems and lodging rates.  The new form is in Excel and contains different tabs.  Required fields are noted and the respective forms that reside on the tabs cannot be printed unless all required information is entered. (back-up, hosted by OEAS here)
  
  SPECIAL NOTE - Please be sure your web browser security level is set to "medium" before opening this form.
  
  

  Welcome Tab - explains important details about the form
  Travel Estimate Tab - ODU Travel Estimate/Excessive Lodging/Out-of-Country
  Approval Form - This form must be completed in advance of any OVERNIGHT travel. The section for excessive lodging must be completed only if lodging costs exceed the published guidelines. Out of Country travel approval is required for all travel outside the United States. Certain information on this form links to the Travel Expense Reimbursement Voucher.
  Travel Reimb Tab - Travel Expense Reimbursement Voucher - This form is used to request reimbursement for expenses incurred as a result of University travel and must be submitted within 5 working days upon return.
  Travel Reimb Cont Sheet Tab - used when expenses won't fit on the Travel Expense Reimburement Voucher
  Per Diem M & L Rates tab - provides current meal per diems and lodging rates
  Required cell info - reference tab for error messages (defines required fields)

• Request for Travel Advance & Summary of Travel Expenses (old version)
• Business Related Meals Form (old version)
• Travel/Petty Cash Reimbursement Direct Deposit Enrollment Form (old version)
  This form should be submitted by all employees who expect to receive either a petty cash reimbursement or a travel expense reimbursement. Reimbursements are directly deposited into the employee's checking/savings account.

Miscellaneous Forms

Equipment Off-Campus Form
Equipment Turn In (Physical Plant)

Vehicle Request

Travel Fund Request

Commonwealth Travel Rules

Why Travel Forms Are Rejected
ODU Travel Rules
Mileage Rates

Research Foundation Travel Rules

ODURF Travel Rules

Important Links (updates are posted at this website)

Office of Finance - Faculty and Staff Forms