Vehicle Requests

OEAS Vehicle Usage Policy

The OEAS vehicles are primarily for the use of OEAS personnel, then, availability permitting, for use by special request from other departments in the College of Sciences. Requests from outside the College should include endorsements from the Chair/Center Director/Dean of the respective ODU entity and be submitted directly to the Chair, OEAS.

The charge for vehicle use is $60/day.

All vehicles are parked at the Marine Support Facility, all keys, gas cards and roadside emergency kits will likewise be at the Marine Support Facility.

1.  Check the Vehicle Reservation Calendar to make sure there are vehicles available when you need them.  The calendar can be found at the following URL:

 http://sci.odu.edu/oceanography/calendars/vehicle_calendar/vehicle_calendar.shtml

Note Service Vehicles (F-350 Pickup and Cargo van) are primarily for OEAS Staff use and their schedules are NOT posted to the online calendar.  If you require on of these vehicle please contact OEAS staff before submitting an online request.

2.  Use the online form to make a vehicle request, and please be sure to fill out the form completely.  The form is the only valid method of making a reservation!  Emails, phone calls and personal communications will not be honored.  The form can be found at the following URL:

 http://www.odu.edu/forms_admin/viewform.php?formid=6758

Please make your vehicle reservations at least 5 business days prior to your departure date.  OEAS Staff will try to assist you with unexpected vehicle needs but only reservations made 5 business days prior to your departure will be guaranteed.

3.  You will be contacted by OEAS staff to confirm your reservation and make an appointment for you to pickup the vehicles, keys, gas cards and roadside emergency kits.

4.  Pick up and drop off of OEAS vehicles will only occur Monday - Friday between 9:00 AM and 4:00 PM excluding Holidays (NO EXCEPTIONS).  If you want to use a vehicle outside of these times you will need to take possession of the vehicle by 4:00 PM the prior business day, and(or) return the vehicle after 9:00 AM the following business day.  Although the pick-up and return times will be noted on the calendar, the user will not be charged for these extra day(s).  Users are, however, responsible for the safety and security of vehicle during these times.

5.  All users must present a valid drivers license and University ID, and sign for the vehicle, keys, gas cards and roadside emergency kits.

6.  Every attempt will be made by OEAS staff to make sure vehicles are fully fueled, if however, you need fuel you will need to fill the vehicle using the pumps at Facilities Management (instructions are in each vehicle).  Gas cards will only be checked out for overnight, out of town trips!

7.  Vehicles will be clean when you check them out, they must be returned that way as well.  All materials necessary for you to clean the vehicle are on hand at the Marine Support Facility.

8.  In the event of an accident please look in the Vehicle Information Packet, in the vehicle for instructions on who to contact.

9.  In the event of a breakdown please make a safe effort to get the vehicle to a secure location off the highway. Please make sure to flag the vehicle and leave a note in the front window with OEAS contact information and the date.  Unfortunately OEAS posses neither the staff nor vehicles necessary to guarantee a switch to a comparable working vehicle.  Individual users will be responsible for arranging alternative transportation of their passengers and cargo in the event of a breakdown.  OEAS will however be completely responsible for the towing and return of the disabled vehicle, the user need only provide OEAS staff with the location of the disabled vehicle and any additional pertinent information.\

10.  Under no circumstances may hazardous materials be transported in any OEAS vehicle.

11.  The operator is responsible for obeying/complying with all applicable University/local/state/federal laws/policies/procedures.

OEAS Vehicle Contact Information

Vehicle Manager
Chris Powell
757.314.2335
cmpowell@odu.edu

Backup Vehicle Manager
Curtis Barnes
757.277.3882
cbarnes@odu.edu

OEAS Main Office
757.683.4285

ODU Public Safety
757.683.4000